RFQ-TAS-Procurement Engineer-C&P OPM

JOB DESCRIPTION
Organizational entity : Contracts & Procurement

JOB TITLE
PROCUREMENT ENGINEER

SITUATION IN ORGANIZATION
N+2 position: C&P Product Line Head N+1 position: Lead Category Engineer

ACCOUNTABILITIES
- To perform various types of purchasing activities in order to meet the requirements of the company in a safe, efficient, economic, auditable and comprehensive manner
- To handle purchasing processes in the most professional manner: delivering best quality in time and at the optimal cost for the COMPANY
- To ensure the Partners’ Entities requirements satisfaction to avoid any shortages which expose the Company to operation/production problems

JOB DIMENSIONS
Annual value of yearly purchases of the job holder: 20-50 MUSD
Annual number of PO processed by the job holder: 200-300
Annual turnover purchasing: 1 500 to 2 000 MUSD
Number of Purchase Orders /Year: 10 000
Global contract value: 3 000 MUSD
Number of contracts /Year: 300
Number of Materials items in stock: 26 000
Stock value: 300 MUSD
Number of import files/year: 8 000
Number of suppliers: 800
Number of staff in C&P: 70
Number of staff in NOC: 1 500

ACTIVITIES
The Job holder participates liaises with Partners Entities and participates to processes and communication of the purchasing entity by performing the following activities:
- Participate to improving of purchasing practices, procedures & reference documentation
- Inform requesters during all the Purchasing Process (ref. E&P supply chain fundamentals)
- Work in Duet with one or several Partners’ Entities
- Participate to evaluating suppliers with Partners’ Entities
- Contribute to reporting Key Performance Indicators
- Use Market Intelligence information, Cost models, target prices, etc
The Job holder ensures the proper execution of purchasing operations (under the responsibility of his/her team leader or head of purchasing) by performing the following activities:
- Handle the reception of purchase requisitions
- Receive and analyse PRs coming from Partners’ Entities via the Head of Purchasing or the Team Leader
-Finalize the S.O.W. in duet with Partners’ Entities
-Propose the bidder lists according to the nature of the requests
- Group requisitions to reduce process costs, compile tender packages and organize call for tender / request for quotation
- Answer to tenderers requests for clarification
- Study, compare and evaluate offers in order to have the most economical and contractual advantageous conditions
- Organize and lead negotiations with suppliers associated with award and performance of POs
- Issue RTAs in Duet with Partners’ Entities
- Establish corresponding contractual documents: purchase orders, etc. Controlled
- Ensure the follow-up of purchase orders until complete reception and payment  Ensure rapid and correct validation of PO’s
- Ensure reception of acknowledgement of receipt for PO’s from suppliers
-Ensure Suppliers’ deliveries on time
- Follow-up of goods receipt until COMPANY central warehouse.
-Negotiate and solve all changes leading to amendment from Partners’ Entities or suppliers/contractors
-Clarify discrepancies between material received and orders, if any with suppliers
- Input all purchase data in SAP
The Job holder ensures the Compliance:
- Ensure compliance of the purchasing process with all internal Company’s rules (including COMPANY Code of conduct) and all applicable laws and regulation (JV rules, Country laws...)
- Give special attention to safety material in order to ensure all safety requirements such as testing, certifications, identifications, etc. are fully complied as per company requirements and local government regulations
- Ensure the application of COMPANY General Terms and Conditions for purchase of equipment's
- Ensure the good administration and filing of all the purchasing documents and ensure that all approvals, justifications, circulation forms etc, are filed in line with the applicable procedures
The Job holder adheres to the H3SE rules
- Be in constant alignment with H3SE Company rules, Procedures, Instructions and applicable legislation
- Take the necessary measures to avert immediate threat of danger. Exercising caution as necessary to avoid danger to persons and installations or avoid pollution

CONTEXT AND ENVIRONMENT
Purchasing is vital to ensure continuity of COMPANY operational and production activities. The job involves regular contact with local and international suppliers. The buyer is expected to pay special attention to local agency regulations when placing orders. Occasionally the Procurement Engineer is expected to go to supplier’s locations for the purchase of urgent materials.
COMPANY production : 300 000 Barrels/days
Relationship with Shareholders : Qatar Petroleum 70% - Total 30%

QUALIFICATIONS & EXPERIENCE REQUIRED
Qualification and background
- BSc Degree in Science or Commercial field or its equivalent
- International Experience Requirement: Yes No
- Professional experience: >4 years post-graduate experience in his/her field and the O&G industry - Minimum 1 year as Graduate Procurement Engineer or 1 year in purchasing of goods and/or services in the petroleum industry
- Main Personal Abilities: Basic Human Relations, Problem Solving and planning / organizing / coordinating / controlling

C&P competencies
- Intermediate level in purchasing technical Competencies required C&P tools fundamentals certification required