Job Title: Contracts & SAP Administrator
Location: Basingstoke
Contract Length: 12 months+
Worker Status: PAYE or Umbrella only - INSIDE IR35
Work Arrangement: Hybrid working (2 days office, 3 days remote)
Company Overview:
EniProgetti is a key engineering subsidiary of Eni, the global energy company, providing expert support for Eni's worldwide projects. The Basingstoke office plays a crucial role in the company's involvement in both traditional energy sectors and decarbonised solutions like CCS (Carbon Capture and Storage) and renewable energy projects.
This is a pivotal time in the UK and international energy business, as Eni transitions toward a 'net zero' future, creating exciting opportunities for individuals to develop skills in innovative technologies.
SmartWorking (Hybrid Working):
EniProgetti UK offers a SmartWorking policy, allowing personnel to work up to 12 days per month remotely. Typically, this equates to 60% remote working for those who choose to take advantage of the policy.
Role Overview:
The Contracts & SAP Administrator will work closely with the Head of Human Resources, a key contract holder at EniProgetti, overseeing contracts for HR services and General Services (cleaning, catering, utilities, etc.). The role involves coordinating pre- and post-award contract activities and maintaining the workflow for invoice processing using SAP and the internal Finance app.
This position suits someone with a background in Contract Management/Administration and Invoice Processing. The workload involves time-critical peaks of high volume and requires meticulous attention to detail.
Key Responsibilities:
- Create purchase requisitions, requests for tender, and contract revisions.
- Maintain a contract spend spreadsheet and monitor contract end dates and available funds.
- Provide regular contract status updates to the Head of Human Resources.
- Liaise with internal and external stakeholders such as suppliers, recruitment agencies, the Finance team, and the contract holder.
- In SAP:
- Create Purchase Requisitions.
- Create Call-Offs (requests for services).
- Create Service Entries for invoice processing.
- In the Finance App:
- Check invoices or assign invoices to the departmental checker.
- Upload approved Service Entries and send for approval.
- Maintain various trackers and support reporting activities.
- Provide administration cover to the department as required.
Candidate Qualifications & Skills:
- Experience in invoice processing.
- At least 1 year of contract administration experience.
- Strong attention to detail, accuracy, and self-discipline.
- Ability to learn, follow processes strictly, and ensure compliance with ENI policies.
- Ability to work independently and as part of a team.
- Enjoys investigating solutions and collaborating with key stakeholders, including members of the Senior Leadership Team.
- Excellent Excel skills are essential, with the ability to manage and interpret data.
- SAP knowledge is desirable.
- A degree in economics would be a plus.